Executive Support Officer - Operations, Tasmania

Employment Type:
PP - Part-time Permanent  
Group Director Operations
Salary Packaging for Not-for-Profits available
Closing Date:

Executive Support Officer – Kingston, Tasmania

We are looking to recruit a highly motivated Executive Support Officer in a varied role with purpose. A balanced approach to working from home in this permanent part-time opportunity.

  • Flexible 0.5FTE part-time role
  • Supportive team environment with a great culture
  • Charity salary sacrifice options available to increase take home pay, competitive salary
  • Laptop and mobile phone included
  • Opportunity for career learning and development
  • 4 weeks holiday, increasing to 5 weeks after 2 years continual service

About Our Organisation - KEY ASSETS - The Children’s Services Provider (Not-For-Profit Agency)

  • National organisation providing child, youth and family services including out of home care, family preservation and intensive support, early intervention.
  • Committed to building a culturally diverse and inclusive workforce, AWEI Bronze Employer of Choice for 2015 & 2016, AWEI Gold Employer Award for 2017, AWEI Silver Employer Award for 2018, finalist for the Australian HR Awards 2017.
  • Key Assets is committed to working in partnership with all communities to achieve good outcomes for our children and families.
  • View our current Reconciliation Action Plan here: .

Key Responsibility

The Executive Support Officer is responsible for the management and delivery of confidential executive administrative and support services to the Group Director Operations. The Executive Officer should set exemplary standards of behaviour and performance, promoting the culture, purpose, and values of Key Assets, and work collaboratively with respect and integrity.

About the Role

As part of the Operations team, you will be responsible for:

  • Providing high level executive support to the Group Director Operations, including the preparation of data extracts and reports.
  • Providing support to committees and working groups, including preparation of agendas and papers, meeting minutes and action logs.
  • Managing communications including briefings, reports, and submissions with internal and occasionally, external, stakeholders.
  • Contributing to projects to support the achievement of organisation level strategic and operational objectives.
  • Assisting with quality improvement activities, including the preparation of material for file reviews.
  • Assisting with the development, implementation and evaluation of administrative practices, systems, and procedures to optimise efficiency and support the achievement of quality outcomes.
  • Working with the Executive Officer (CEO) and other business support staff across the organisation.
  • Providing general administration support including diary management, travel bookings, correspondence and filing.

Experience and Skills Required

To succeed in this role, you will have:

  • Diploma level qualification in Business, Administration, or relevant discipline.
  • A minimum of 3 years’ experience in the provision of high level administrative and secretarial support in an executive management environment.
  • Demonstrated skills and experience in the preparation and delivery of briefing papers, meeting agendas and presentations.
  • Demonstrated skills and ability to undertake research, investigation, simple data analysis and preparation of high-quality reports.
  • Highly developed verbal and written communication skills.
  • An ability to think quickly and act appropriately to business need, including troubleshooting to resolve issues.
  • An ability to work respectfully in partnership with internal and external departments, agents/consultants, and other stakeholders.
  • Excellent time management and organisational skills.

For a private conversation regarding this career opportunity, please contact Caroline Brown, Group Director Operations on 03 6283 1900. (KEY ASSETS RESERVES THE RIGHT TO INTERVIEW SUITABLE INDIVIDUALS PRIOR TO THE CLOSING DATE OF THIS CAMPAIGN, THIS CAMPAIGN MAY ALSO BE EXTENDED AT ANY TIME)

KEY ASSETS THE CHILDREN’S SERVICES PROVIDER is committed to building a culturally diverse workforce and all applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law.

Aboriginal and Torres Strait Islander peoples and minority groups are encouraged to apply.